---
title: "Monthly cost sharing and common mistakes"
url: "https://hausing.productfruits.help/en/article/monthly-cost-sharing-and-common-mistakes"
language: "en"
last_updated: "2025-02-17T14:25:47.222Z"
---

# Monthly cost sharing and common mistakes

To share costs, navigate to the "**Cost division**" module and select the property for which you want to distribute the costs.

The eequirement for cost sharing is that all meter readings are entered.

### **1\. ENTERING METER READINGS**

-   From the top menu, select the “**Readings**” tab.
-   You can enter readings either manually or via Excel import.
-   **For manual entry:** Select **Enter Readings > Enter Manually > Choose the period (by default, the previous month) > Continue > Fill in the “Final Reading” or “Quantity” columns > Save**

**For Excel import:**

1.  Select **Enter Readings > Upload File**
2.  Choose the period (default is the previous month) > **Continue**
3.  **Download the template**
4.  Fill in column F with final readings
5.  Save the file and upload it to the open window in Hausing > **Continue**
6.  Refresh the page to confirm if all readings were submitted.

**Important:**

-   If you see a red **"Tenant Change"** button, click it to record readings for a tenant who moved out mid-month.
-   For direct meters, specify the start and end readings or distribute consumption by rental days.
-   For shared meters, you can choose to distribute usage:
    -   By area (proportional to tenants' square meters)
    -   By custom consumption input for each area
    -   Equally among tenants

### **2\. COST SHARING**

-   Open the "**Cost dividing**" tab to view the cost distribution table.
    -   **Shareholders**: Displays how many units or meters are included in the distribution.
    -   **Price**: Enter the cost for the selected month. Check if you need to enter the unit price or total invoice amount.
    -   **Total quantity**: Displays the total units being distributed, e.g., m² for area-based distribution or kWh for electricity.

![](https://cdn-assets.productfruits.com/cea3e0e7-78d4-4479-a857-07b691a33708)

-   Enter unit prices or invoice totals in the "**Price**" column and click "**Divide Costs**".
-   Costs without a price or without meter readings (marked with a red box in the “Participants” column) will not be distributed.
-   To view distributed costs, select “Divided costs” (this view opens automatically once all costs are distributed).
-   In the Distributed Costs Table you see entered prices and how much was allocated to each tenant and view the owner's share of each cost.

*NB! The "**Total**" row shows the total amount distributed among tenants. This may differ from the invoice total due to calculation/rounding settings. Costs are always distributed so that multiplying units by unit price matches the total invoice.*

-   **Adjustments**: to change cost settings, click the gear icon (top right). To adjust participants, select "Participants" (top left).

### **3\. GENERATING INVOICES**

-   Click "**Generate Invoices**" at the top right, or if some expenses remain unshared, click the arrow next to the "Divide costs" button.
-   Enter the required dates.
-   Invoices will start generating and will appear in the "**Invoices**" menu under the chosen building. Refresh the page if all invoices haven’t appeared yet.
-   To verify that all invoices have been generated, go to **Cost division > Select Building > Shared costs.** If there’s a document icon next to the tenant’s name, an invoice has been created for them.

![](https://cdn-assets.productfruits.com/2f6529b2-7372-4304-8583-dec33a55091c)

**Note:** *Invoices and rows with a zero total will not be generated.*

### **4\. COMMON ERRORS**

To view the errors hover your mouse over any exclamation marks or the word "Error" for details.

-   **Tenant change information missing** - meter-based costs cannot be shared without recorded tenant changes. Click the red "Tenant change" buttons and finalize how readings are split.

![](https://cdn-assets.productfruits.com/51c4e70b-dcf7-4a5f-b9d2-b3bb0e9b475f)

-   **Room has overlapping contract entries** - lease periods overlap for the same unit (e.g., if one lease/room ends on 20.01.2025, the next should start on 21.01.2025, not on the same day). You can change it it contracts. Read a manual on how to change lease dates [here](https://hausing.productfruits.help/en/article/how-to-end-extend-a-lease-agreement).